How to view whole school attendance records
This guide will explain how to view whole school attendance records.
There may be times when it will be necessary to see an overview of attendance in your school, such as identifying trends in absences. Class Charts allows you to view attendance records across your school using theÌýwhole school attendance recordsÌý³Ù²¹²ú±ô±ð.
To view the whole school attendance records for your school, click on theÌý´¡²Ô²¹±ô²â³Ù¾±³¦²õÌýtab along the top of the page
Next, click on theÌýAttendanceÌýtab on the left hand side and select theÌýDisplay allÌý´Ç±è³Ù¾±´Ç²Ô.
You will be presented with the interface shown below. Before the whole school attendance records table can be displayed, you will need to select a week to display attendance for.
The whole school attendance records table displays attendance information for theÌýcurrentÌýweek by default. To view other weeks in the academic year, use theÌýPrevious weekÌý²¹²Ô»åÌýNext weekÌýbuttons to move between the records.
To view a specific week, click on theÌýdate pickerÌýprovided and select the week of your choice from the calendar.
Click on theÌýGenerate reportÌýbutton once you are happy with your chosen week.
The whole school attendance records table will be displayed, where attendance records for the current week will be listed for each pupil. By default this includes bothÌýsessionÌýattendance (AM + PM) andÌý±ô±ð²õ²õ´Ç²ÔÌýattendance (P1, P2, etc).
Filtering the whole school attendance records
To filter the whole school attendance by a specific group of pupils, select an option from theÌýShow all years,ÌýShow all houses,ÌýShow all tutor groups,ÌýShow all pupils, Show all pupils (fields),ÌýShow all attendance, Show all lessonsÌýorÌýShow all pupilsÌýdrop down menus and click on theÌýGenerate reportÌýbutton.
The whole school attendance records table will now be filtered to your chosen search criteria.
Displaying whole school attendance records for today
To only show the current day when viewing whole school attendance records, click on the checkbox labelledÌýSingle day viewÌýbefore generating the report.
The whole school attendance records table will now show attendance records for the current day.
Exporting the whole school attendance records
To export the whole school attendance records table, click on theÌýExportÌýbutton in the top right hand corner of the page.
An Excel spreadsheet copy of the whole school attendance records table will be generated.
Setting an attendance record
To set an individual attendance record from the whole school attendance records table, click on the record that you would like to change.
TheÌýAttendance codeÌýpopup will appear. Here, you can select a new attendance code to apply along with an optional attendance note. Click on theÌýOKÌýbutton to confirm your changes.
The whole school attendance records table will be updated with the new attendance code applied.
Bulk setting attendance
To bulk set attendance for multiple pupils, click on their name in the whole school attendance records table. Alternatively, use theÌýSelect allÌý²¹²Ô»åÌýDeselect allÌýbuttons provided.
Next, click on theÌýSet attendanceÌýbutton.
TheÌýAttendance code for session attendanceÌýpopup will appear. Here, you can choose which attendanceÌýcodeÌýto apply, theÌýdate rangeÌýto apply the code to, theÌýperiodsÌý²¹²Ô»åÌýsessionsÌýto apply the code to, and an optionalÌýnoteÌýfor each attendance record.
If you would like to overwrite any existing attendance records that fall under the selected date range, tick the checkbox labelledÌýOverwrite existing attendance sessions? (including notes).
Once you are happy with your selections, click on theÌýSaveÌýbutton to continue.
A popup will appear with a summary of your proposed attendance record changes. Click on theÌýOKÌýbutton to apply the new attendance records.
The whole school attendance records table will update with the bulk set attendance applied.
Sending messages via the whole school records attendance table
If your school hasÌýTwo way messaging to parents/carersÌýand / orÌýTwo way messaging to pupilsÌýset toÌýEnabled, you will also be able to send messages from the whole school attendance records table.
To message pupils and parents from this page, select the pupils of your choice and click on theÌýMessageÌýbutton.
A popup will appear. Select the recipients of you choice by clicking on theÌýPupilsÌýorÌýParentsÌýbuttons.
The messaging page will appear, with the chosen pupils already selected.
