How to create an attendance event
This guide will explain how to create an attendance event.
Please note: Attendance Events are currently in pilot.
Class Charts lets you automatically track when pupils have met specific attendance criteria, such as a pupil’s attendance falling below a certain percentage, or if they were late a certain number of times within a time frame.
Please Note: This feature is only available to School Admins.
To create a new attendance event, click on theÌýAnalyticsÌýtab along the top of the page.
Next, selectÌýAttendance EventsÌýfrom the navigation menu on the left hand side.
You will be presented with theÌýSet up attendance eventsÌýpage, along with any attendance events that have been set up in your school.
To create a new attendance event, click on theÌýAdd attendance eventÌý²ú³Ü³Ù³Ù´Ç²Ô.
A popup will appear, asking you toÌýnameÌýyour attendance event and select an eventÌýtype. Click on theÌý´¡»å»åÌýbutton to being defining your attendance event.
Each attendance event type is explained in more detail below:
100% attendance
This attendance event tracks if a pupil hasÌýfull attendance marksÌýin either session or lesson periods, for the time frame of your choice.
% Fall below
This attendance event tracks if a pupil’s attendanceÌýfalls below a specific percentageÌýin either session or lesson periods per day, for the time frame of your choice.
Absence threshold
This attendance event tracks if a pupil has a certain amount ofÌýunauthorised absencesÌýin either session or lesson periods, over the time frame of your choice.
Pupil is late
This attendance event tracks if a pupil has a certain amount ofÌýLateÌýmarksÌýin either session or lesson periods, over the time frame of your choice.
Pupil is missing today
This attendance event tracks if a pupil hasÌýunauthorised absencesÌýlater in the dayÌýif they were marked as present in the AM session. Both the PM session and lesson periods are taken into account.
Pupil is absent
This attendance event tracks if the pupils of your choice have anyÌýunauthorised absencesÌýin either session or lesson periods,Ìýas soon as the absence occurs.
Defining the attendance event
Once you have picked the attendance event type of your choice, you will be redirected to theÌýSet up attendance eventÌýpage, where you can define how your attendance event should work.
A summary of the attendance event so far will be displayed on the right hand side of the page.
Specifying start and end dates
The first section of the attendance event allows you to set how long the event will run for. Click on theÌýStart dateÌýand endÌýDate fieldsÌýto select appropriate dates.
If theÌýEnd dateÌýfield is left blank, the attendance event will run on continuously until you make the event inactive.
Specifying the criteria that will trigger the attendance event
Next, select theÌýcriteriaÌýthat need to be met by pupils in order for the attendance event to trigger.
Most attendance event types allow you to choose between trackingÌýsessionÌýandÌýlessonÌýattendance.
Some attendance events will also allow you choose the time interval between event calculations, such asÌýdaily,Ìýweekly,ÌýmonthlyÌýandÌýoverall. If overall is selected, you must specify anÌýend date.
Adding actions to the attendance event
Once the core criteria of the attendance event have been defined, you can then define what will happen when the event is triggered by a pupil.
Click on anÌýaction optionÌýto include it in the attendance event. Available actions vary between attendance event types.
A popup will appear, allowing you to choose the exact actions for the event. Click on theÌýOKÌýbutton once you have made your selections.
The new action will now be present on the attendance eventÌýSummary boxÌýon the right hand side of the page.
The action can be edited further or removed at any time, by clicking on the respectiveÌýEditÌýandÌýDeleteÌýbuttons.
Activating the attendance event
Once you’re happy with the way the attendance event has been set up, it can be saved and activated.
Click on theÌýInactiveÌýbutton in theÌýSummary boxÌýto set the event toÌýActive. This means that the attendance event can now be triggered by pupils.
To save the attendance event, click on theÌýCreate eventÌýbutton in theÌýSummary box.
A popup confirmation will appear, indicating that the attendance event has been saved.
Click on theÌýReturn to listÌýbutton to leave the page and go back to the list of attendance events.
