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Gateways is an alternative education provision, based in the London Borough of Barnet, that exists to support the countless young people today, between the ages of 14-25, who are or have struggled to remain in mainstream education.

Gateways students are referred to us as school refusers, struggle with severe anxiety, debilitating depression, eating disorders, traumas of all kinds and often as a result of serious medical issues.

The demand for Gateways’ provision is greater than ever. The unprecedented demand for places at Gateways comes from increasing pressure from schools, local authorities, parents and community organisations, to expand the provision. Not only to accommodate more students but also to widen the curriculum for them, expand the pastoral care, offer more mentoring and counselling sessions and extend our relationship with industry, to offer more apprenticeships and work placements too.

To meet the rapidly increasing demand for our provision and our reputation for delivering exceptional outcomes, Gateways has registered as an independent charity and has begun operating with a new strategy and a growing team.

We are looking for a Senior Administrator/receptionist who shares this ambition and who wants to help us grow Gateways into an accessible alternative provision for young people in the Jewish community.

The purpose of the role is:

We are seeking a highly capable, personable and dynamic individual to join our team as a Senior Administrator. In this crucial role, you will be the welcoming face of Gateways. You'll build strong relationships with parents, students, and partner organisations, while leading on attendance, inductions, and key admin tasks.

Main duties and responsibilities 

·        Oversee the reception of Gateways, including welcoming all visitors at the front desk, directing them in a warm, friendly and welcoming manner.

·        Answer, screen and forward calls.

·        Receive and distribute post. distribute emails to the relevant people.

·        Provide key administrative support to the Gateways team and in particular, the Head Teacher.

·        Assisting with the planning and coordinating of events, meetings and training days.

·        Create and send out new student induction documentation e.g. welcome packs, students’ profiles and teacher/ student timetable

·        Support the SLT with the preparation of reports, presentations and documents.

·        Monitoring and ordering office stationery and other stock.

·        Input student data into the student management information system (HUBMIS), including recording student attendance and noting reasons for absences.

·        Making any initial follow-up calls to students/parents following an absence, under the direction of the Headteacher.

·        Support freelance staff with administrative support relating to students and lessons.

·        When needed, liaise with referring organisations.

·        Work with the head of teaching and learning to compile and amend student timetables as needed, send to parents and students, keeping them informed of any change.

·        Provide administrative support to the exams officer for each exam season.

·        Prepare and distribute termly contracts for all Gateways freelance teachers.

·        Attend and take minutes of meetings, including Gateways board meetings, as required.

If you have the passion and ambition to make a difference to the lives of vulnerable young people, please apply, we'd love to hear from you.

Closing date: 21st May

Registered charity no: 1201455