How to manually add new pupils
This guide will explain how to manually add new pupils.
If your school’s Provision Map account is not linked to your school’s MIS, you can still add new pupils. There are two ways to achieve this:
Adding an individual pupil
To individually add new pupils to your school’s Provision Map account, mouse over theÌýAdminÌýtab and selectÌýPupil DetailsÌýfrom the drop down menu.
You will be presented with a list of pupils that are currently enrolled at your school. Click on the button labelledÌýAdd new pupil.
°Õ³ó±ðÌýAdd new pupilÌýpage will appear. Fill in the following Core data fields:ÌýPupil ID, First name, Last name, Gender, Date of Birth, Tutor group and SEN Stage.Ìý
Please Note: Please ensure that the Pupil IDs are unique to the pupils as we use it as the unique identifier to match the correct pupils with their data.
Click onÌýSave pupilÌýbutton in the top right corner of the page to confirm your changes.
The new pupil will be successfully created, allowing you to create pupil documents for them.
Adding multiple pupils via spreadsheet import
To add new pupils to your school’s Provision Map account in bulk, mouse over theÌýAdminÌýtab and selectÌýImport pupilsÌýfrom the drop down menu.
You will be presented with theÌýImport pupilsÌý±è²¹²µ±ð. Select the spreadsheet of your choice via theÌýChoose fileÌýbutton and click on theÌýImportÌý²ú³Ü³Ù³Ù´Ç²Ô.
An example spreadsheet template can be found on the right under theÌýResourcesÌý²õ±ð³¦³Ù¾±´Ç²Ô.
A confirmation popup will appear. Confirm theÌýSchool name, and click on theÌýOKÌýbutton to continue. Your school’s name can be found in theÌýSchool detailsÌýsection of theÌýSchool SettingsÌý±è²¹²µ±ð.
The pupil data from your spreadsheet will now appear on a preview page. If everything seems correct, click on theÌýImportÌýbutton to proceed with the upload.
Any cells that are highlighted in red represent a potential problem and cannot be imported until they are amended. This can include incorrect field names e.g.ÌýStudent IDÌýinsteadÌý ofÌýPupil ID, and missing core data.
If certain data does not apply for the school, we advise usingÌýN/AÌý´Ç°ùÌýNot applicableÌýfor the field.
If the data on the preview page is valid, clicking on theÌýImportÌýbutton will redirect you to the a summary of the successful import.
