How to manage archived pupils
This guide will explain how to manage archived pupils.
There may be times when it is necessary to access your school’s archived pupils. For example, to view their pupil documents and make historical changes.
To view archived pupils, mouse over theÌýAdminÌýtab along the top of the page and selectÌýArchived pupilsÌýfrom the list of available options.
You will be presented with a list of pupils that been archived in your school’s Provision Map account. To manage an archived pupil, click on theÌýthree dots menuÌýfor a pupil in the list. The available options are described below:
Restoring an archived pupil
If you are aÌýmanualÌýschool, you can restore archived pupils yourself. To unarchive an archived pupil, selectÌýRestore pupilÌýfrom the popup menu.
The selected pupil will return to theÌýPupil detailsÌýpage, allowing them to be assigned to plans, provisions and passports again.
Permanently deleting a pupil
If you are aÌýmanualÌýschool, you can permanently delete archived pupils. To permanently remove a pupil from Provision Map, selectÌýDelete permanentlyÌýfrom the popup menu.
The selected pupil will no longer appear within theÌýArchived pupilsÌý±ô¾±²õ³Ù.
Editing an archived pupil
To make changes to an archived pupil, selectÌýEdit pupilÌýfrom the popup menu.
You will be redirected to the pupil’sÌýprofile, allowing you to make changes to their data.
Tracking pupils over 25 or 31
If there are archived pupils in your Provision Map account that are over the ages of 25 or 31, you will see a red warning banner along the top of theÌýArchived PupilsÌý±è²¹²µ±ð.
To filter the list of archived pupils to those over 25 or 31, tick theÌýPersons aged 25-30Ìý´Ç°ùÌýPersons over 31Ìý³¦³ó±ð³¦°ì²ú´Ç³æ±ð²õ
