51����

With a variety of assessments, reports, and interventions to manage, it can be overwhelming to keep track of the needs of every student with SEND in your school. And, with SEND responsibilities growing, SENCOs are under more pressure than ever.  

What if SENCOs could save hours of admin time each week? Keep reading for our top workload management tips and tools for SENCOs. 

SENCO workload reduction strategies and tools 

Supporting SEND students comes with a vast amount of admin and planning. However, implementing the right tools and strategies can help to lessen the workload and reduce the pressure.  

SENCO workload reduction strategies 

• Designated time & administrative support: SENCOs need sufficient, allocated time to carry out strategic SEND planning. Providing administrative support, appropriate resources and time away from teaching can give SENCOs valuable time to focus on bigger priorities. 

• Effective communication & collaboration: SENCOs shouldn’t work in isolation. They need to be a part of the wider leadership team with regular communication and collaboration with leaders and key stakeholders.  

• Leveraging tools & technology: There’s more to life, and efficient record keeping, than spreadsheets! SENCOs need to embrace modern technology that can both save them valuable administration time and improve opportunities for SEND students.  

Time saving tools for SENCOs - discover Tes Provision Map 

One of the best things that schools can do to reduce the workload of SENCOs is to invest in specialist tools such as Tes Provision Map. Tes Provision Map is user-friendly SEND management and provision mapping software, purpose-built to support SENCOs. It’s designed to reduce admin, streamline communication and provide comprehensive tools for tracking progress. Key features include: 

• Individual education plans 

• Monitoring provisions 

• Pupil passports 

• Centralised information 

• Parent access 

• Easy transitions 

Five ways Provision Map can reduce SENCO workloads 

Provision Map was purpose built to help reduce workload, because when admin takes over, it becomes harder to focus on the bigger picture - and the pupils who need your attention most. 

Keeping everything in one place - from plans and provision to outcomes and reviews – Tes Provision Map means that you no longer need to chase documents, copy between systems, or rely on spreadsheets to stay on track. 

Here’s just five ways Provision Map can help to reduce admin for SENCOs: 

1. Streamline data collection: get a central location for storing and managing all SEND provision data. Provision Map can capture a range of information, including assessments, progress tracking, interventions . and outcomes. This reduces the need for manual data entry and record-keeping and making it easier to monitor student progress and plan interventions. 

2. Automation of reports: automate reports based on student progress, which reduces the time needed to generate reports manually. This feature enables SENCOs to focus on delivering effective provision, while the software takes care of the administrative workload. 

3. Customisable templates: customise templates and tailored them to the needs of each student. These templates can be pre-populated with relevant information, such as medical history, assessments and progress tracking. This feature helps to save time and ensure consistency in reporting. 

4. Collaboration and communication: benefit from effective communication and collaboration between SENCOs and other professionals involved in the provision. Provision Map ensures that everyone has the information they need, when they need it and reduces the duplication of effort. 

5. Easy monitoring: easily monitor student progress and identify areas where additional support is needed. This feature allows SENCOs to quickly adapt interventions to meet the changing needs of students, reducing the workload associated with manual monitoring and reporting. 

Reduce SENCO workload with Provision Map 

From writing plans and tracking interventions to gathering evidence and meeting deadlines, SENCOs are being asked to do more with less time. Learn more about Provision Map and how it can help SENCOs save four hours a week on admin by downloading our detailed guide.